OEA - CP - Resolución CAAP GT RTPP 305 rev 1

PERMANENT COUNCIL OF THE OEA/Ser.G

ORGANIZATION OF AMERICAN STATES CAAP/GT/RTPP-305/26 rev. 1 10 February 2026

COMMITTEE ON ADMINISTRATIVE Original: Spanish AND BUDGETARY AFFAIRS Working Group to Conduct the Technical Review of the Program-Budget

WORK PLAN FOR 2026

(Adopted by the Working Group at its meeting held on February 10, 2026)No. TOPIC MANDATES OBJECTIVE

AREA RESPONSIBLE

MEETING

DATE

WORKING GROUP TO CONDUCT THE TECHNICAL REVIEW OF THE PROGRAM-BUDGET

WORK PLAN

No. TOPIC MANDATES OBJECTIVE

AREA RESPONSIBLE

MEETING DATE

III. PROVISIONS OF AN ADMINISTRATIVE AND BUDGETARY NATURE

1. Draft program-budget for the 2027 budget cycle AG/RES. 1 (LVIII-E-25)

9. Draft program-budget for the 2027 budget cycle

d. To instruct the Permanent Council to continue analyzing, through the CAAP and with support from the General Secretariat, options for establishing a separate and independent budget process for the Office of the Ombudsperson, the Office of the Inspector General, the Administrative Tribunal (TRIBAD), and the Audit Committee. The Permanent Council is authorized to adopt the corresponding measures in this regard, taking into account the recommendations of the CAAP.

Objective: Continue the analysis of pending issues in the proposal submitted by the OAS oversight bodies and put forward pertinent recommendations for consideration by the CAAP, with a view to their referral to the Permanent

Council.

Responsible area: - TRIBAD - Office of the Inspector General - Office of the Ombudsperson - Office of the Executive Director

Tuesday, March 24 Simón Bolívar room 4:30 p.m.

2. External resource mobilization AG/RES. 1 (LVIII-E-25)

11. External resource mobilization

a. To instruct the CAAP to continue considering the plan presented by the General

Tuesday, March 24 Simón Bolívar room 4:30 p.m.

2. External resource mobilization AG/RES. 1 (LVIII-E-25)

11. External resource mobilization

a. To instruct the CAAP to continue considering the plan presented by the General Secretariat to improve the mobilization of external resources, in order to determine its feasibility.

Objective: Continue consideration of the plan presented to improve the mobilization of external resources, including from the private sector.

Wednesday, February 25 2:30 p.m. Simón Bolívar Room2

WORKING GROUP TO CONDUCT THE TECHNICAL REVIEW OF THE PROGRAM-BUDGET

WORK PLAN

No. TOPIC MANDATES OBJECTIVE

AREA RESPONSIBLE

MEETING DATE

d. To instruct the General Secretariat to implement, using existing resources and infrastructure, procedures to improve communication and coordination among the offices responsible for attracting donor funds and for approving projects, and to submit those procedures and details of their implementation to the CAAP for consideration no later than April 30, 2026. Receive a presentation from the Office of the Executive Director on the Project Evaluation Committee and its operation. Receive a report on the status of the efforts made by areas to improve internal communication and coordination.

Responsible areas: - Department of External Relations - Office of the Executive Director

Tuesday, May 5 Simón Bolívar Room 10:00 a.m.–1:00 p.m.

3. Translation and interpretation costs AG/RES. 1 (LVIII-E-25)

14. Translation and interpretation costs

b. To request the General Secretariat to submit to the CAAP, by February 28, 2026, proposed amendments to resolution CP/RES. 982 (1797/11), taking into account the results of the process mentioned in the preceding paragraph, for the CAAP to report to the Permanent Council no later than April 15, 2026, with a view to their consideration and adoption. c. To instruct the General Secretariat to present to the Permanent Council, through the

of the process mentioned in the preceding paragraph, for the CAAP to report to the Permanent Council no later than April 15, 2026, with a view to their consideration and adoption. c. To instruct the General Secretariat to present to the Permanent Council, through the CAAP, in the second quarter of 2026, a proposal for incorporating the use of artificial intelligence tools as part of the options for interpretation services, including an assessment of potential institutional and security risks.

Objective: Once the Secretariat’s proposal to amend the resolution is received, it should be reviewed and the final text prepared for the consideration of the CAAP and submission to the Permanent Council for approval..

Analyze the process for the use of AI and study the options with the aim of reducing costs.

Responsible area: - Office of the Assistant

Secretary General Tuesday, March 24 Simón Bolívar room 4:30 p.m.3

WORKING GROUP TO CONDUCT THE TECHNICAL REVIEW OF THE PROGRAM-BUDGET

WORK PLAN

No. TOPIC MANDATES OBJECTIVE

AREA RESPONSIBLE MEETING DATE - Department of Conferences and Meetings Management

4. International Public

Sector Accounting Standards AG/RES. 1 (LVIII-E-25)

18. International Public Sector Accounting Standards To instruct the OED to submit to the Permanent Council, through the CAAP, an IPSAS implementation project, to be funded through the ICRRS once the implementation of OASCORE system has been stabilized.

Objective: Pending implementation of the OASCORE system Analyze the proposal to be presented by the Secretariat with a view to the approval of the necessary funding by

the Permanent Council.

Responsible area: - Office of the Executive Director

Department of Financial

Services To be determined

5. Per diem AG/RES. 1 (LVIII-E-25)

19. Per diem

a. To request that the General Secretariat present a proposal for a strategy and policy to govern the payment of travel related expenses within six months of the implementation of OASCORE system. b. Once the OASCORE system travel management process has been implemented, the General Secretariat shall conduct a rate comparison, analyze what benefits, if any, would result from the submission of invoices and receipts for certain components of any applicable daily subsistence allowances, and present a travel-related expenses proposal to the CAAP for its consideration.

Objective: Pending implementation of the OASCORE system Once the General Secretariat presents the proposed policy govern payments for travel-related expenses, to consider and evaluate it based on best practices of other international organizations.

To analyze the proposal submitted by the General Secretariat following the To be determined4

WORKING GROUP TO CONDUCT THE TECHNICAL REVIEW OF THE PROGRAM-BUDGET

WORK PLAN

No. TOPIC MANDATES OBJECTIVE

AREA RESPONSIBLE MEETING DATE rate comparison and the award of benefits, if any, arising from the presentation of invoices and receipts for certain components of applicable daily subsistence allowances.

Responsible area: - Office of the Executive Director

Department of Financial Services

IV. PROVISIONS THAT SHALL REMAIN IN FORCE AFTER THIS RESOLUTION CEASES TO BE IN EFFECT

6. Accountability to member states (cont.) AG/RES. 1 (LVIII-E-25)

1. Accountability to member states

e. To request the General Secretariat to present a quarterly report on the Hall of the Americas account, including a cost-benefit analysis and reports on all transactions, income, and expenditures, and the reasons for which they were made, during the period in question.

Objective: To analyze the report submitted by the General Secretariat and follow up on this collection system and the use of the funds.

Responsible area: - Office of the Executive Director / Department of

General Services / Department of Financial Services

Objective: To analyze the report submitted by the General Secretariat and follow up on this collection system and the use of the funds.

Responsible area: - Office of the Executive Director / Department of

General Services / Department of Financial Services Tuesday, February 10 10:00 a.m. Simón Bolívar Room5

WORKING GROUP TO CONDUCT THE TECHNICAL REVIEW OF THE PROGRAM-BUDGET

WORK PLAN

No. TOPIC MANDATES OBJECTIVE

AREA RESPONSIBLE

MEETING DATE

7. Recommendations of the

Audit Committee AG/RES. 1 (LVIII-E-25)

5. Recommendations of the Audit Committee

a. Following the presentation of the annual report of the Audit Committee, the CAAP shall prepare a formal written response to the recommendations of the Committee, which shall be transmitted to the Permanent Council by March 1. The Permanent Council shall, in turn, transmit the approved response to the Audit Committee by March 31. b. The response shall be prepared in collaboration with the General Secretariat and include current status, measures taken, and next steps, besides identifying those with lead responsibility. .

Objective: Consider the draft response on the status of implementation of the recommendations of the Audit Committee from 2024, for consideration by the CAAP and subsequent adoption by the Permanent

Council.

Responsible area: - Office of the Executive Director / Department of

Financial Services Tuesday, February 10 10:00 a.m. Simón Bolívar Room