OEA - CP - Resolución CP CAAP 4185 rev 1 add 1

PERMANENT COUNCIL OF THE OEA/Ser.G ORGANIZATION OF AMERICAN STATES CP/CAAP-4185/26 rev. 1 add. 1 9 February 2026

COMMITTEE ON ADMINISTRATIVE Original: Portuguese

AND BUDGETARY AFFAIRS

SCHEDULE OF MEETINGS OF THE CAAP AND ITS WORKING GROUPS FOR THE JANUARY-DECEMBER 2026 TERM This draft schedule is intended to serve as a general framework for the Committee's work for the period from January to December 2026. Amendments agreed upon by the Committee, or which it deems necessary, will be made to this document in order to fulfill the mandates assigned to it by the General Assembly or the Permanent Council.

JANUARY

DATE TOPICS MANDATE

CAAP Tuesday, February 3 10:00 a.m. Simón Bolívar Room  Election of the Vice Chair  Presentation of the work plan and mandates distribution for 2026  Installation of the working groups and election of officers  Strategy for the Offices and Units of the General Secretariat in the Member States (1)  Treasury Fund status report (2)  Assessment of amount needed as a contingency measure related to the suspension of US funding (3)  Analysis of the impact of implementing the Cost Recovery System (4)  Consideration of the Mandate Management Policy (6)  Timetable for presentation of the TORS for the workforce audit and for the workforce planning initiative (7)  Monthly report on execution of funds allocated for return to office (8)  Progress report on the relocation of the IADB, the execution of authorized funds, and the installation of the Governance Committee (9)

AG/RES. 1 (LVIII-E-25):

(1) operative paragraph III.8.b (2) operative paragraph I.14 (3) operative paragraph I.8 (4) operative paragraph III.5.a (5) operative paragraph II.1.b (6) operative paragraph III.6.a (7) operative paragraph II.1.a (8) operative paragraph I.13 (9) CP/RES. 1291 (2562/25)- 2FEBRUARY

DATE TOPICS MANDATE

GT/RTPP Tuesday, February 10 10:00 a.m. Simón Bolívar Room  Election of the Vice Chair  Presentation of the Work Plan for 2026  Reply to the Audit Committee recommendations (1)  Quarterly report of the Hall of the Americas account (2) AG/RES. 1 (LVIII-E-25): (1) operative paragraph IV.5.a (2) operative paragraph IV.1.e. GT/RVPP Tuesday, February 10 11:30 a.m. Simón Bolívar Room  Election of the Vice Chair  Presentation of the Work Plan for 2026  Legally feasible alternatives submitted by the General Secretariat via CP/CAAP-4090/25 to enable member states to participate in the administration, planning, and policy formulation of the Medical Benefits Plan (1)  Accountability to the member states (information to be posted on the website) (2) (1) operative paragraph III.2.d (2) operative paragraph IV.1.c CAAP Tuesday, February 17 10:00 a.m. Simón Bolívar Room  Status of the Treasury Fund (1)  Progress report on completed and tested processes and

a proposal for the implementation of OASCORE (2)  Monthly report on execution of funds allocated for return to office (3)  Progress report on implementation of the Comprehensive Long-Term Real Estate Strategy (4)  Report on the execution of technical reviews, audits, and evaluations (5)  Next steps for the external audit of the Indirect Cost Recovery Policy (6)  Timetable for presentation of the TORS for the workforce audit and for the workforce planning initiative (7)  Assessment of amount needed as a contingency measure related to the suspension of US funding – Consideration of the draft resolution (8) AG/RES. 1 (LVIII-E-25): (1) operative paragraph I.14 (2) operative paragraph III.16 (3) operative paragraph I.13 (4) operative paragraph III.10.g (6) operative paragraph II.1.b (7) operative paragraph II.1.a (8) operative paragraph I.8 AG/RES. 1 (LV-E/24): (5) operative paragraph III.1&4 AG/RES. 1 (LVIII-E-25): (5) operative paragraph II.23FEBRUARY

DATE TOPICS MANDATE

GT/RVPP Wednesday, February 25 10:00 a.m. Simón Bolívar Room  Consideration of the draft amendment to the Statute of the Administrative Tribunal  Proposal to amend the General Standards with respect to the handling and investigation of cases, as well as on disciplinary actions applicable to the Secretary General and the Assistant Secretary General (1)  Review of the remuneration system applicable to the Secretary General and the Assistant Secretary General (2)  Proposal to revise chapter III, subchapter C of the

General Standards and related standards of the General Secretariat with a view to improving the OAS Performance Evaluation System (3)  Analysis of options for displaying other categories of contracts with natural persons, such as CPRs and local staff, in a separate expenditure category in budget presentation and in execution reports (4)  Relations with Civil Society, pursuant to a mandate from the Permanent Council AG/RES. 1 (LVIII-E-25): (1) operative paragraph III.1.f (2) operative paragraph III.1.k (3) operative paragraph III.1.c (4) operative paragraph III.1.m GT/RTPP Wednesday, February 25 2:30 p.m. Simón Bolívar Room  Continued consideration of the plan submitted by the General Secretariat to enhance the mobilization of external resources and assess its feasibility (1) AG/RES. 1 (LVIII-E-25): (1) operative paragraph III.11.a4MARCH

DATE TOPICS MANDATE

CAAP Tuesday March 3 10:00 a.m. Simón Bolívar Room  Reply to the Audit Committee recommendations (1)  Monthly report on execution of funds allocated for return to office (2)  TORs Oversight and Internal Implementation Committee (3)  Next steps for the external audit of the Indirect Cost Recovery Policy (4)  Outcome of the operational audit of the Medical Insurance Plan (5)  Executive order from the Secretary General to establish a policy for the administration of General Secretariat facilities and buildings at headquarters for special events (6)  Proposal to revise chapter III, subchapter C of the General Standards and related standards of the General Secretariat with a view to improving the OAS Performance Evaluation System (7) AG/RES. 1 (LVIII-E-25): (1) operative paragraph IV.5.a (2) operative paragraph I.13 (3) operative paragraph III.12 (4) operative paragraph III.17.b (5) operative paragraph III.2.a

Evaluation System (7) AG/RES. 1 (LVIII-E-25): (1) operative paragraph IV.5.a (2) operative paragraph I.13 (3) operative paragraph III.12 (4) operative paragraph III.17.b (5) operative paragraph III.2.a (6) operative paragraph III.10.k (7) operative paragraph III.1.c INFORMAL Tuesday March 10 10:00 a.m. ENGLISH 2:30 p.m. SPANISH GSB-704  Information summary – CAAP 101 (1) AG/RES. 1 (LVIII-E-25): (1) operative paragraph IV.1.f CAAP Tuesday March 24 10:00 a.m. Simón Bolívar Room  Draft program-budget for 2027 (1)  Semi-annual Resource Management and Performance Report (2)  Treasury Fund status report (3)  Comprehensive proposal on financing the salaries of the IACHR Special Rapporteurs, charged to the Regular Fund of the Organization (4) AG/RES. 1 (LVIII-E-25): (1) operative paragraph III.9 (2) operative paragraph IV.1.b (3) operative paragraph I.14 (4) operative paragraph III.1.i

GT/RVPP

Tuesday March 24 Simón Bolívar Room 2:30 p.m.  Proposed modification to the selection and recruitment processes to ensure that vacant posts are filled more quickly (1) AG/RES. 1 (LVIII-E-25): (1) operative paragraph IV.2.a

GT/RTPP

Tuesday March 24 Simón Bolívar Room 4:30 p.m.  Consideration of options for establishing a separate and

independent budget process for the Office of the Ombudsperson, the Office of the Inspector General, TRIBAD, and the Audit Committee. (1)  Proposed modification to resolution CP/RES. 982 (1797/11) (translation and interpretation) (2) AG/RES. 1 (LVIII-E-25): (1) operative paragraph III.9.d (2) operative paragraph III.14.b5APRIL

DATE TOPICS MANDATE

CAAP Tuesday, April 14 Simón Bolívar Room 10:00 a.m.  2025 Annual Report of the Administrative Tribunal (1)  Comprehensive Strategic Plan of the Organization of American States for 2026-2030 (2)  Human Resource Strategy (3)  SIGMA assessment to identify potential improvement measures (4)  Updated version of the Code of Ethics (5)  Review of the remuneration system applicable to the Secretary General and the Assistant Secretary General (6)  Study of CPRs as part of the workforce audit (7) (1) Article 91.f of the OAS Charter AG/RES. 1 (LVIII-E-25): (2) Operative paragraph III.7.b (3) Operative paragraph III.1.a (4) Operative paragraph III.6.c (5) Operative paragraph III.1.e (6) Operative paragraph III.1.k (7) Operative paragraph III.1.l

GT/RVPP

Tuesday, April 14 Simón Bolívar Room 2:30 p.m.  Amendment to chapter I of the Staff Rules to define the term “unsatisfactory work” (1)  Establish an institutional mechanism whereby member states can provide the Secretary General with documented information on events or acts that violate the rules of the Organization (2) AG/RES. 1 (LVIII-E-25): (1) operative paragraph III.1.i (2) operative paragraphs III.1.j.ii and iii. CAAP

can provide the Secretary General with documented information on events or acts that violate the rules of the Organization (2) AG/RES. 1 (LVIII-E-25): (1) operative paragraph III.1.i (2) operative paragraphs III.1.j.ii and iii. CAAP Thursday April 30 Simón Bolívar Room 2:30 p.m.  Status of the Treasury Fund (1)  Monthly report on execution of funds allocated for return to office (2)  Quarterly report to the CAAP on the execution of technical reviews, audits, and evaluations (3)  Status of OASCORE (4)  Quarterly report on the use and operation of the DocuVera platform (5) AG/RES. 1 (LVIII-E-25): (1) operative paragraph I.14 (2) operative paragraph I.13 (3) operative paragraph II.2 (4) operative paragraph III.16 (7) operative paragraph III.14.d6MAY

DATE TOPICS MANDATE

GT/RTPP

Tuesday, May 5 Simón Bolívar Room 10:00 a.m.-1:00 p.m.  Report on implementation of procedures to improve communication and coordination among offices responsible for attracting donor funds and approving projects (1) AG/RES. 1 (LVIII-E-25): (1) operative paragraph

III.11.d

CAAP Tuesday, May 12 Simón Bolívar Room 10:00 a.m.-5:30 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 2027  Status of the Treasury Fund (1)  Annual report of the Library (2) AG/RES. 1 (LVIII-E-25): (1) operative paragraph I.14 (2) operative paragraph IV.7 Informal CAAP Friday, May 15 Dr. José Gustavo Guerrero Room 10:00 a.m.-5:30 p.m.

AG/RES. 1 (LVIII-E-25): (1) operative paragraph I.14 (2) operative paragraph IV.7 Informal CAAP Friday, May 15 Dr. José Gustavo Guerrero Room 10:00 a.m.-5:30 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 2027 Informal CAAP Tuesday, May 19 Dr. José Gustavo Guerrero Room 10:00 a.m.-5:30 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 2027 Informal CAAP Friday, May 22 Dr. José Gustavo Guerrero Room 10:00 a.m.-5:30 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 2027 Informal CAAP Wednesday, May 27 Dr. José Gustavo Guerrero Room 2:30 p.m. – 5:30 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 20277JUNE

DATE TOPICS MANDATE

Informal CAAP Tuesday, June 2 Dr. José Gustavo Guerrero Room 10:00 a.m.-5:30 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 2027” Informal CAAP Friday June 5 Dr. José Gustavo Guerrero Room 10:00 a.m.-5:30 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 2027” Informal CAAP Tuesday, June 9 Dr. José Gustavo Guerrero Room 10:00 a.m.-5:30 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 2027” Informal CAAP Friday June 12 Dr. José Gustavo Guerrero Room 10:00 a.m.-5:30 p.m.

10:00 a.m.-5:30 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 2027” Informal CAAP Friday June 12 Dr. José Gustavo Guerrero Room 10:00 a.m.-5:30 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 2027” Informal CAAP Monday, June 15 Simón Bolívar Room 10:00 a.m.-5:30 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 2027” Informal CAAP Tuesday, June 16 Dr. José Gustavo Guerrero Room 10:00 a.m.-1:00 p.m.  Consideration of draft resolution: Program-Budget of the Organization for 2027” CAAP Tuesday, June 16 Simón Bolívar Room 2:30 – 5:30 p.m.  Status of the Treasury Fund (1)  Report on the Strategic Plan 2023-2025 (2)  Contract related to the Medical Insurance Plan prior to its acceptance (3)  Report of the Working Group on the Review of OAS Programs  Report of the Working Group to Conduct the Technical Review of the Program-Budget  Consideration of draft resolution: Program-Budget of the Organization for 2027” AG/RES. 1 (LVIII-E-25): (1) operative paragraph I.14 (2) operative paragraph III.7.a (3) operative paragraph III.2.b8JULY

DATE TOPICS MANDATE

CAAP Tuesday, July 21 Simón Bolívar Room

10:00 a.m.  Status of the Treasury Fund (1)  Monthly report on execution of funds allocated for return to office (2)  Quarterly report to the CAAP on the execution of technical reviews, audits, and evaluations (3)  Status of OASCORE (4)  Timetable for implementation of recommendations related to medical insurance (5)  Result of the Inspector General's annual review to ensure that the terms of reference of CPRs are relevant and within the scope of activity of the secretariat financing their contract (6)  Quarterly report on the use and operation of the DocuVera platform (7) AG/RES. 1 (LVIII-E-25): (1) operative paragraph I.14 (2) operative paragraph I.13 (3) operative paragraph II.2 (4) operative paragraph III.16 (5) operative paragraph III.2.c (6) operative paragraph III.1.b (7) operative paragraph

III.14.d

GT/RTPP

Tuesday, July 21 Simón Bolívar Room 2:30– 5:30 p.m.  Proposal to include the use of artificial intelligence tools among the options for interpretation services (1)  Quarterly report of the Hall of the Americas account (2) AG/RES. 1 (LVIII-E-25): 1) operative paragraph III.14.c (2) operative paragraph IV.1.e

AUGUST

THERE ARE NO SCHEDULED MEETINGS9SEPTEMBER

DATE TOPICS MANDATE

CAAP Tuesday, September 8 Simón Bolívar Room 10:00 a.m.  Status of the Treasury Fund (1)  Geographic representation (2)

 Annual report of the Art Museum of the Americas (3)  Monthly report on execution of funds allocated for return to office (4)  Status of OASCORE (5) AG/RES. 1 (LVIII-E-25): (1) operative paragraph I.14 (2) operative paragraph III.3 (3) operative paragraph IV.8 (4) operative paragraph I.13 (5) operative paragraph III.16

INFORMAL

Tuesday, September 22 10:00 a.m. ENGLISH 2:30 p.m. SPANISH GSB704  Information summary – CAAP 101 (1) AG/RES. 1 (LVIII-E-25): (1) operative paragraph IV.1.f

OCTOBER

DATE TOPICS MANDATE

CAAP Tuesday, October 13 Simón Bolívar Room 10:00 a.m.  Status of the Treasury Fund (1)  Monthly report on execution of funds allocated for return to office (2)  Quarterly report to the CAAP on the execution of technical reviews, audits, and evaluations (3)  Annual review of the impact of implementing the Cost Recovery System (4) AG/RES. 1 (LVIII-E-25): (1) operative paragraph I.14 (2) operative paragraph I.13 (3) operative paragraph II.2 (4) operative paragraph III.5.a CAAP Thursday, October 29 Simón Bolívar Room 10:00 a.m.  Semi-annual resource management and performance report (1)  Status of OASCORE (2)  Quarterly report on the use and operation of the DocuVera platform (3) (1) operative paragraph IV.1.b (2) operative paragraph III.16 (3) operative paragraph

III.14.d10DECEMBER

DATE TOPICS MANDATE

CAAP Tuesday, December 8 10:00 a.m. Simón Bolívar Room

 Status of the Treasury Fund (1)

(2) operative paragraph III.16 (3) operative paragraph

III.14.d10DECEMBER

DATE TOPICS MANDATE

CAAP Tuesday, December 8 10:00 a.m. Simón Bolívar Room

 Status of the Treasury Fund (1)  Monthly report on execution of funds allocated for return to office (2)  Status of OASCORE (3) AG/RES. 1 (LV-E-24): (1) operative paragraph I.14 (2) operative paragraph I.13 (3) operative paragraph III.16

NOVEMBER

DATE TOPICS MANDATE

CAAP Tuesday, November 17 10:00 a.m. Simón Bolívar Room  Status of the Treasury Fund (1)  Comprehensive Long-Term Real Estate Strategy - Annual Report to the CAAP summarizing the reports for each month, as well as the situation, use, and impact of the Capital Fund (2)  Monthly report on execution of funds allocated for return to office (3)  Status of OASCORE (4) AG/RES. 1 (LV-E-24): (1) operative paragraph I.14 (2) operative paragraph III.10.g

(3) operative paragraph I.13 (4) operative paragraph III.1611ACRONYMS AND ABBREVIATIONS OF THE COMMITTEE ON ADMINISTRATIVE AND BUDGETARY AFFAIRS AND ITS WORKING GROUPS Committee on Administrative and Budgetary Affairs CP/CAAP Working Group to Conduct the Technical Review of the ProgramBudget GT/RTPP Working Group on the Review of OAS Programs GT/RVPP General Secretariat, Organization of American States Terms of Reference

GS/OAS

TORs S_C-52165-source