OEA - CP - Resolución CP CAAP 4189 rev 1

PERMANENT COUNCIL OF THE OEA/Ser.G

ORGANIZATION OF AMERICAN STATES CP/CAAP-4189/26 rev. 1 3 February 2026

COMMITTEE ON ADMINISTRATIVE Original: Portuguese AND BUDGETARY AFFAIRS MANDATE DISTRIBUTION TO THE CAAP AND ITS WORKING GROUPS Including the mandates contained in resolution AG/RES. 1 (LVIII-E/25), “Program and Budget of the Organization for 2026,” and other current resolutions (Approved by the Committee at its meeting held on February 3, 2026)No. TOPIC MANDATES CAAP

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I. BUDGET APPROPRIATIONS

1. Special measures in response to the executive order on the foreign aid realignment of the United States CP/RES. 1277 (2536/25) To instruct the General Secretariat to reassess the amount required as a contingency before December 31, 2025, and to report the results of its determination to the Permanent Council.

CAAP 2. . Authorization to finance unprogrammed meetings, General Assembly, Permanent Council, CIDI and ministerial meetings

9. To authorize the General Secretariat to utilize, in addition to the budget allocation for this purpose in the 2026 program-budget, up to US$263,000 from potential savings accrued during the 2026 budget execution in the event that the fifty-sixth regular session of the General Assembly is held at headquarters, as envisaged in Article 57 of the OAS Charter.

10. To submit in advance to the Permanent Council through the CAAP, should it be necessary to use those resources, a detailed estimate of the expected expenditures up to US$263,000. The General Secretariat shall also provide an accounting of the use made of the resources within 90 days after the fifty-sixth regular session of the General Assembly, if held at headquarters.

CAAP (If necessary)

3. Resource mobilization 12. To reiterate to the Secretary General the need to continue efforts toward external resource mobilization for the implementation of the

within 90 days after the fifty-sixth regular session of the General Assembly, if held at headquarters. CAAP (If necessary)

3. Resource mobilization 12. To reiterate to the Secretary General the need to continue efforts toward external resource mobilization for the implementation of the mandates of the General Assembly, in order to ensure fulfillment of the mandates presented by the member states, as well as the need to keep the CAAP apprised of his endeavors in identifying such external resources, and to ensure transparency and accountability in the utilization of those funds in the semiannual report on resource management and performance.

CAAP (Semiannual report)

4. Return to office 13. To instruct the General Secretariat to present to the Permanent Council, through the CAAP, monthly reports on the execution of the funds allocated for the return to office, including projections for the following months. Based on this information, the CAAP may recommend to the Permanent Council the authorization of additional funds to cover the corresponding costs.

CAAP

5. Authorization for the internal loan from the

Treasury Fund

14. To authorize the General Secretariat to use in fiscal year 2026 an internal loan of up to 30 percent of the annual quotas (US$27,916,860) from the Treasury Fund, which will allow it to cash manage the current budgeted expenses of the Regular Fund corresponding to fiscal year

2026. No interest will be generated from the temporary use of these resources. The General Secretariat shall reimburse without delay the balance of the internal loan of the resources used from the Treasury Fund in fiscal year 2026 as soon as the quotas of the member states are received in the Regular Fund. The General Secretariat shall notify the Permanent Council in writing whenever resources from the Treasury Fund are used and submit monthly reports to the CAAP on the status of that fund.

CAAP2

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II. FOLLOW-UP ON TECHNICAL ASSESSMENTS, AUDITS, AND EVALUATIONS

6. Technical assessments, audits and evaluations

1. To instruct the General Secretariat, pursuant to the mandates approved in resolution AG/RES. 1 (LV-E/24), to:

WORKING GROUP

II. FOLLOW-UP ON TECHNICAL ASSESSMENTS, AUDITS, AND EVALUATIONS

6. Technical assessments, audits and evaluations

1. To instruct the General Secretariat, pursuant to the mandates approved in resolution AG/RES. 1 (LV-E/24), to:

a. Commence the General Secretariat-wide workforce audit and the General Secretariat-wide Workforce Planning (SWP) initiative by April 30, 2026. The CAAP is instructed to consider and approve the requisite terms of reference by December 19, 2025. b. Submit draft terms of reference for the consideration of the CAAP for the execution of the comprehensive evaluation of the ICR policy, which will include a comparative assessment of cost competitiveness, an evaluation of controls for calculation of the cost recovery system and of usage policy no later than November 28, 2025. The General Secretariat shall commence the execution of the requisite external audit by no later than April 30, 2026. c. Hire a qualified external consultant to conduct a comprehensive assessment of the Organization’s Enterprise Resource Planning (ERP) system and OASCORE, with the objective of providing a roadmap to full implementation, by no later than the end of the first quarter of 2027.

2. The General Secretariat shall submit quarterly reports to the CAAP on the execution of the above mandates.

CAAP (Submitting the TORs of all studies to the Permanent Council for approval)

III. PROVISIONS OF AN ADMINISTRATIVE AND BUDGETARY NATURE

7. Human resources a) To instruct the General Secretariat to continue with the implementation of the Comprehensive Human Resources Strategy of the Organization and to submit to the CAAP in the first quarter of each year an updated report on progress made until it is completed. b) To instruct the General Secretariat to certify that the terms of reference for independent consultants and contractors/performance contracts

financed by the Regular Fund or the ICR Fund are relevant to, and within the competence of, the secretariat financing their contracts. Also, to instruct the Office of the Inspector General to perform an annual review of those terms of reference for presentation to the CAAP, to ensure compliance. c) To extend the deadline for the Permanent Council to review, through the CAAP, Chapter III.C of the General Standards and related standards governing the General Secretariat, with a view to enhancing the OAS Employment Performance Evaluation System (PES). And to request the General Secretariat to submit a proposal by February 27, 2026, at the latest for the approval by the Permanent Council no later than the first quarter of 2026. (a ) (b) (d) (e) (f) (g) (h) (i) (l) CAAP (c) (j) (k) (m): Working Group on the Review of OAS Programs

(GT/RVPP)3

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d. To request the Office of the Inspector General to prepare by June 30 each year an annual report on actual personnel transfers, ensuring that the job descriptions are appropriate and within the scope of action of the secretariat to which personnel have been assigned. The report should include competitions concluded and reclassifications included in this program-budget and ascertain that all the foregoing were carried out in strict accordance with the applicable standards. e. To extend the deadline for the General Secretariat to present an updated version of the Code of Ethics of the Organization, as mandated by the General Assembly in resolution AG/RES. 1 (LV-E/24), until November 30, 2025. This shall include, among the conduct to be evaluated, substantive and verifiable nonperformance of functions that results in the direct failure of the OAS General Secretariat to fulfill mandates. f. To request the Office of the Inspector General, in collaboration with the Department of Legal Services and the Department of Human Resources, to prepare proposed amendments to the General Standards as they pertain to comprehensive case-handling and investigative procedures and disciplinary measures applicable to the Secretary General and Assistant Secretary General, based on the benchmarking

mandates. f. To request the Office of the Inspector General, in collaboration with the Department of Legal Services and the Department of Human Resources, to prepare proposed amendments to the General Standards as they pertain to comprehensive case-handling and investigative procedures and disciplinary measures applicable to the Secretary General and Assistant Secretary General, based on the benchmarking exercise carried out (CAAP/GT/RVPP-552/25), with a view to their adoption by the Permanent Council through the CAAP no later than November 30, 2025. g. The member states recognize that in order to deal with possible budgetary reductions contemplated in this resolution, the secretaries and executive secretaries should be authorized to make necessary changes to their organizational units, including to reorganize, consolidate, and cut, and should be accountable for the measures adopted by submitting a report one month after they are implemented. h. To instruct the General Secretariat to provide an annual report to the Permanent Council, through the CAAP, detailing positions currently financed by specific funds, including special rapporteurs, directors, chiefs of units, and any other positions classified as P4 or above. The report should include an assessment of the potential cost of establishing equivalent positions under the Regular Fund in each case.

1. To instruct the Secretary General to submit to the Permanent Council, through the CAAP, for consideration within 180 days and within the framework of the proposed 2027 program-budget of the General Secretariat, a comprehensive proposal for financing the salaries of the special rapporteurs of the Inter-American Commission on Human Rights (IACHR) from the Regular Fund of the Organization. That proposal should: i. ensure full observance of the system of functional independence under which their respective offices were established; ii. include a technical and budgetary analysis that identifies internal sources of financing and possible reallocations that may be necessary; and

1. expressly state that its implementation will not entail increases in the approved overall budget level or generate added costs for the member states.4

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j. To instruct the General Secretariat to submit to the Permanent Council, through the CAAP, no later than March 31, 2026:

1. Proposed amendments to Chapter I (Obligations and Rights) of the OAS Staff Rules, in order to clearly define the term “unsatisfactory work,” which definition should include conduct or omissions by a staff member in the performance of their contractual obligations that have a direct causal link to the resulting noncompliance with mandates by the General Secretariat. ii. Proposed amendments to the General Standards establishing an institutional mechanism by which member states may submit to the Secretary General documented information on facts or acts that infringe the Organization’s rules and regulations and that could give rise to the initiation of disciplinary proceedings. This mechanism shall ensure respect for due process, staff independence, and protection against misuse or retaliatory application, in strict accordance with the Charter of the OAS, the General Standards, the Staff Rules, the Code of Ethics, and the Organization’s rules and regulations. iii. Proposed amendments to relevant legal instruments necessary to harmonize the amendments referred to in the preceding mandates.

k. To instruct the Permanent Council to review, through the CAAP, the remuneration system applicable to the Secretary General and the Assistant Secretary General within the broader context of the remuneration structure for the highest-ranking staff members of the Organization, as provided for in Article 40 (e) and (f), of the General Standards, and to present its findings to the General Assembly for consideration at its next regular session, with a view to ensuring that any reform adopted shall apply at the next elections for those positions. This analysis shall be undertaken in recognition of, and without prejudice to, the system of smart parity that governs the remuneration of the staff of the General Secretariat. l. To instruct the General Secretariat to conduct an assessment of CPRs as part of the Secretariat-wide workforce audit, and to submit a report to the Permanent Council, through the CAAP, presenting its findings, including comprehensive data on all CPRs and proposals to

staff of the General Secretariat. l. To instruct the General Secretariat to conduct an assessment of CPRs as part of the Secretariat-wide workforce audit, and to submit a report to the Permanent Council, through the CAAP, presenting its findings, including comprehensive data on all CPRs and proposals to address the practice of hiring CPRs with funds allocated to staff positions, prior to the fifty-sixth regular session of the General Assembly in 2026. m. To request that the General Secretariat present an analysis of the options for displaying other categories of contracts with natural persons, such as CPRs and local staff, under a separate expenditure category in the budget presentation and execution reports, with the objective of improving transparency. The analysis should include a proposed implementation plan and an indicative timeline for its completion and incorporation into future budget cycles.5

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8. Health insurance benefits a. To instruct the General Secretariat to implement, within days of the adoption of this resolution, a triennial operational audit of the medical benefits plan, including verification of eligible participants and dependents, medical claims, stop-loss claims, and prescription claims, and to implement a medical benefits plan waiver bonus within 120 days of the adoption of this resolution. The cost of the audit will be borne by

the Medical Benefits Trust Fund. b. To request the General Secretariat to submit any contracts related to the medical benefits plan to the CAAP for consideration prior to the acceptance of said plan, before the second quarter of 2026. c) To extend the deadline for the General Secretariat to consult with the CAAP on plan design; actuarial study related to eligibility adjustments for future retirees and continuees; plan choice and plan design; rate differentials and employee contributions; and member health improvement, and to submit to the CAAP an implementation timeline for the recommendations related to medical benefits no later than June 30, 2026, and to continue this practice before the first quarter of each year. d) To instruct the Permanent Council, through the CAAP, to consider, during the first quarter of 2026, legally viable alternatives presented

30, 2026, and to continue this practice before the first quarter of each year. d) To instruct the Permanent Council, through the CAAP, to consider, during the first quarter of 2026, legally viable alternatives presented by the General Secretariat in document CP/CAAP-4090/25 to enable member states to participate in the administration, planning, and policy formulation mechanisms of the medical benefits plan. e. To authorize a cap on payments from the Regular Fund to the Medical Benefits Trust Fund of 8 percent of the net assessment for 2026 resulting in a total amount of US$7,400,175. f. To direct the Secretary General to provide a disaggregated amount for the total allocation of Regular Fund resources for medical benefits in each annual budget submission. g. To instruct the General Secretariat to present to the Permanent Council, through the CAAP, a proposal to amend the relevant articles of the General Standards in order to establish that payments from the Regular Fund to the Medical Benefits Trust Fund shall not exceed 8 percent of the net assessments per calendar year, to be approved no later than November 30, 2025. h. To request the General Secretariat to provide a biennial report to the CAAP on the impact of the above provisions on the financial status of the Medical Benefits Trust Fund, after which member states may adjust the above cap, as appropriate.

(a) (b)(c) CAAP (d) Working Group on the Review of OAS Programs

(GT/RVPP)

9. Geographic representation To instruct the General Secretariat to prepare and present a report on progress made in the implementation of the Geographic Representation Strategy, in line with the OAS Charter, taking into consideration the indicators and action plan developed to achieve equitable geographic representation of staff, and to work with underrepresented member states to develop additional pragmatic measures and indicators to increase

the representation of their nationals, including by examining language barriers, in accordance with Article 120 of the OAS Charter; the report CAAP6 No. TOPIC MANDATES CAAP WORKING GROUP should also cover consultants and interns and shall be presented to the no later than August 31, 2026; the report should also cover consultants and interns and shall be presented to the CAAP no later than August 31, 2026.

10. Trust personnel a. Personnel hired under a trust appointment shall not be eligible for the payment of accumulated unused annual leave upon their separation from the Organization. This provision shall not apply to Career Service, continuing contract, or Series A and Series B personnel who accepted a trust appointment.

b. To authorize, in accordance with the provisions of Article 21 of the General Standards, that the 14 trust positions described in Annex I be financed with resources from the Regular Fund. All new appointments shall be hired at step 01 of their respective grade as of the adoption of this resolution. c. To authorize the financing of the position of Secretary-Treasurer from the Pension Fund during the execution of the 2026 program-budget. CAAP

11. Direct and indirect cost recovery

a. To request that the General Secretariat continue its annual analysis of the ramifications of the implementation of the Cost Recovery System adopted through resolution CP/RES. 1204 (2391/22) and that it report the results to the CAAP no later than the end of the third quarter of each year. The analysis should highlight results achieved and the financial impacts on areas that previously received ICR resources as a substantial portion of funded positions or activities; address, inter alia, the impact of the new policy on the level of incoming voluntary funds and on the nature and scope of donor-funded projects; include the results of consultations with donors and OAS project managers or executing entities; and identify areas for improvement for the consideration of member states. CAAP

12. Mandate Management

System a. To instruct the General Secretariat, through the Office of the Executive Director (OED), to develop the mandate management policy

executing entities; and identify areas for improvement for the consideration of member states. CAAP

12. Mandate Management

System a. To instruct the General Secretariat, through the Office of the Executive Director (OED), to develop the mandate management policy referred to in resolution AG/RES. 3037 (LV-O/25), “Reaffirmation of Mandates and Establishment of a Mandate Management Mechanism,” and submit it to the CAAP for consideration no later than December 31, 2025, with a view to its approval by the Permanent Council during the first quarter of 2026; b. In accordance with resolution AG/RES. 1 (LV-E-24), “Program-Budget of the Organization for 2025,” to instruct the OED to complete the costing process for new mandates contained in this resolution before the session of the General Assembly, or no later than five days after its conclusion. c. To instruct the General Secretariat to update the Mandate Management System (SIGMA) with the mandates from the fifty-sixth regular session of the General Assembly, to purge the general inventory and update all modules—including prioritization and costing—in accordance with the instruments currently in force, and to conduct an evaluation of SIGMA to identify possible improvement actions and submit it to the CAAP for consideration no later than March 31, 2026. CAAP7 No. TOPIC MANDATES CAAP WORKING GROUP d) To approve the definition of “mandate” as “decisions of the General Assembly on public policies in matters within the purview of the Organization, which imply instructions to the Bodies, Agencies, and Entities of the General Secretariat that, for their implementation, do not entail the development of actions already included within the routine functions defined in their respective regulations.” e. Mandates from previous years included in SIGMA that do not meet the above definition shall be analyzed by the General Secretariat and submitted for consideration by the various committees of the Permanent Council and the Inter-American Council for Integral Development (CIDI) with a view to their elimination in accordance with any of the following criteria:

1. Area-specific activities: Mandates that refer to specific tasks, responsibilities, or functions that are regularly carried out within the

and submitted for consideration by the various committees of the Permanent Council and the Inter-American Council for Integral Development (CIDI) with a view to their elimination in accordance with any of the following criteria:

1. Area-specific activities: Mandates that refer to specific tasks, responsibilities, or functions that are regularly carried out within the area responsible for the execution of the mandate. ii. Continuity of actions: Mandates that instruct areas of the General Secretariat to continue with the performance of the tasks indicated; that is, those that are already being carried out on a continuing basis. iii. Support for the development of activities: Mandates that instruct areas of the General Secretariat to support other entities responsible for their execution, to enable them to comply with the provisions of the General Assembly.

f. Mandates that meet the definition contained in operative paragraph III.6.d of this resolution and whose implementation has not begun within two years of their adoption by the General Assembly—either due to the absence of costing or because the General Secretariat has determined that it lacks the necessary financial resources for their implementation—shall be categorized as “pending” and submitted as such by the General Secretariat to the respective committee of the Permanent Council or CIDI, so that those bodies may analyze each of them and propose a course of action to the General Assembly, so that it may recategorize them as “current” or “obsolete,” as it deems appropriate. This provision applies to all mandates adopted by the General Assembly from 2016 to 2023.

13. Comprehensive Strategic Plan of the Organization

a. To request the General Secretariat to prepare the report “Functioning of and Compliance with the Comprehensive Strategic Plan of the Organization of American States for 2023-2025” (CP/doc. 5852/23 rev. 1), to be submitted prior to the fifty-sixth regular session of the General Assembly. b. To reiterate the request to the General Secretariat to submit by November 1, 2025, the Comprehensive Strategic Plan of the OAS for 2026-2030 to the member states for approval by the Permanent Council by March 31, 2026.

General Assembly. b. To reiterate the request to the General Secretariat to submit by November 1, 2025, the Comprehensive Strategic Plan of the OAS for 2026-2030 to the member states for approval by the Permanent Council by March 31, 2026. c. To extend the effective period of the Comprehensive Strategic Plan of the OAS for 2023-2025 until the new 2026-2030 Plan is approved. CAAP8

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14. Offices and units of the General Secretariat in the member states

a. To recall the presentation of the “Strategic Plan for the Offices and Units of the General Secretariat in the Member States 2023-2028” included in document CAAP/GT/RVPP-536/24. b. To instruct the Assistant Secretary General to present, by December 31, 2025, a proposed strategy for 2026-2030 that includes proposals for more efficient resource management and greater effectiveness in the implementation of actions, taking into account the recommendations from the third-party comprehensive review and perspectives from the member states.

CAAP

15. Draft program-budget for the 2027 budget cycle a) To instruct the General Secretariat to continue using the standard template approved by the member states ( CP/CAAP-4023/24 rev. 3) when the secretariats present information to the CAAP regarding the impact of proposed budgets prepared by the OED in their areas. The template, completed with information from the secretariats, shall be reviewed by the OED prior to its presentation to the CAAP, together with the presentation of the draft program-budget of the Organization. b) To instruct the General Secretariat, should the budget ceiling be set to decrease relative to the preceding year, whether in actual or expected inflation-adjusted terms, to distribute the cuts in a way that seeks to ensure an adequate, proportionate and sustainable financial allocation that minimizes possible negative impacts on the work of all areas.

CAAP

16. Draft program-budget for the 2027 budget cycle

d. To instruct the Permanent Council to continue analyzing, through the CAAP and with support from the General Secretariat, options for

that minimizes possible negative impacts on the work of all areas. CAAP

16. Draft program-budget for the 2027 budget cycle

d. To instruct the Permanent Council to continue analyzing, through the CAAP and with support from the General Secretariat, options for establishing a separate and independent budget process for the Office of the Ombudsperson, the Office of the Inspector General, the Administrative Tribunal (TRIBAD), and the Audit Committee. The Permanent Council is authorized to adopt the corresponding measures in this regard, taking into account the recommendations of the CAAP.

Working Group to Conduct the Technical Review of the Program-Budget (GT/RTPP)

17. Draft program-budget for the 2027 budget cycle

e. To instruct the General Secretariat to submit to the Preparatory Committee of the General Assembly a scenario for a proposed overall budget level for 2027, as well as a tentative overall budget level for 2028, including both statutory increases and inflation, as well as a scenario excluding statutory increases and inflation, in accordance with the current rules for the consideration by the member states. f. To instruct the CAAP, when discussing the 2027 program-budget, to consider the imposition of budget cuts on offices and areas that, without justification, fail to fulfill mandates or meet their respective deadlines, as established by the member states. g. To encourage member states to make every effort to ensure that the program-budget of the Organization for 2027 and subsequent years is considered and approved by the General Assembly at its regular sessions, in conformity with the Charter of the OAS, the General Standards, and other applicable provisions. CAAP9

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18. Comprehensive Real

Assets Strategy d. To continue the process of selling the properties at 2944 University Terrace, NW, Washington, D.C. 20016, and the Casa del Soldado,

2600 16th Street, NW, Washington, D.C. 20441, negotiating the sale ensuring the best possible financial return for the Organization in alignment with the Real Assets Strategy; e. To continue all efforts to lease the underutilized spaces in the GSB Building, ensuring that any lease does not compromise the privileges and immunities, integrity, independence, and reputation of the Organization of American States. g. To acknowledge the role of the Capital Fund of the Comprehensive Real Assets Strategy Governance Committee, in accordance with resolution CP/RES. 1291 (2562/25) , in ensuring the transparent and efficient management of this fund in support of the Comprehensive Long-Term Real Estate Strategy. Furthermore, to request that the OED present an annual report to the CAAP summarizing the monthly reports mandated by the Committee’s guidelines, as well as the status, use, and impact of the fund. To note that additional reports may be requested by the CAAP or required by the Governance Committee’s mandates. h. To instruct the OED to report to the CAAP, within 90 days of the sale of any real estate property, on the disposition of the fixed assets located in said properties, in accordance with the Fixed Assets Management Policy of the General Secretariat, approved by the Administrative Memorandum No. 123 rev. 2.

1. To instruct the General Secretariat to provide a report to the CAAP on the sale of any property, detailing all costs incurred, a copy of the sales contract, income received from the sale, and a reimbursement plan for any costs related to the sale, no later than 90 days after the sale. j.iii To establish that the Governance Committee of the Capital Fund of the Comprehensive Real Assets Strategy shall determine—within three months of its installation—the policy governing the use of the Capital Fund, including as it pertains to the housing allowance, for

approval by the Permanent Council, through the CAAP. k. To reiterate the mandate for the General Secretariat to submit a draft executive order from the Secretary General to establish a policy for management of General Secretariat headquarters facilities and buildings for special events, establishing November 1, 2025, as the new deadline, in view of the repeated failure to comply. This excludes routine meetings or work of the OAS policy-making bodies and the General Secretariat. The draft policy shall include:

1. Clear guidelines regarding the limited purposes of events, ensuring they respect the dignity of the facilities and the