OEA - CP - Resolución CP CAAP 4197

PERMANENT COUNCIL OF THE OEA/Ser.G

ORGANIZATION OF AMERICAN STATES CP/CAAP-4197/26 4 February 2026

COMMITTEE ON ADMINISTRATIVE Original: Spanish AND BUDGETARY AFFAIRS STATUS REPORT ON THE PROJECT FOR THE COMPLETE REPLACEMENT OF THE

CONFERENCE SYSTEM IN THE SIMÓN BOLÍVAR ROOM, IN ACCORDANCE

WITH RESOLUTION CP/RES. 1290 (2561/25)

January 2026 (Note from the Assistant Secretary General)OASG/27-2026 February 2, 2026 His Excellency Benoni Belli Ambassador, Permanent Representative of Brazil to the Organization of American States Chair of the Committee on Administrative and Budgetary Affairs of the Permanent Council Washington, D.C.

Excellency: I have the honor to address Your Excellency in your capacity as Chair of the Committee on Administrative and Budgetary Affairs (CAAP) in order to transmit, through you, updated information on the progress of the project for the complete replacement of the conference system in the Simon Bolivar Room, in accordance with resolution CP/RES. 1290 (2561/25) adopted by the Permanent

Council. In that regard, I am pleased to report the following. On December 19, 2025, the Department of Procurement and Management Oversight (DPMO) sent the aide-mémoire of the process to the members of the Contract Awards Committee (CAC). The members of the CAC—comprising the DPMO (as Technical Secretariat), the Department of Conferences and Meeting Management, the Department of Legal Services, and the deputy chair of the CAC—reviewed and approved the aide-mémoire on December 22, 2025. The document was signed by each member of the CAC between December 22 and 30, 2025.

On January 5, 2026, the DPMO notified the provider selected as the successful bidder in the procurement process and sent them the corresponding award letter. On January 23, 2026, following the reopening of the Organization’s financial system (ORACLE), the process to generate the requisition and the subsequent purchase order (contract) was initiated. The equipment takes approximately 14 weeks to arrive, calculated from the date on which the purchase order (contract) is issued. The supplier will share the shipment tracking number for the purposes of monitoring delivery. Likewise, the equipment will be inspected to verify that it is in perfect condition. Please rest assured, Excellency, of my commitment to continue providing the CAAP with timely updates, as necessary, and accept the renewed assurances of my highest consideration. Laura Gil Assistant Secretary General