OEA - CP- Resolución CP CAAP SA 814

PERMANENT COUNCIL OF THE OEA/Ser.G

ORGANIZATION OF AMERICAN STATES CP/CAAP/SA.814/26 1 May 2026

COMMITTEE ON ADMINISTRATIVE Original: Portuguese

AND BUDGETARY AFFAIRS

Summary of the meeting held on April 30, 2026

The formal meeting of the Committee on Administrative and Budgetary Affairs (CAAP) was presided over by Ambassador Benoni Belli, Permanent Representative of Brazil to the OAS, in his capacity as chair of the Committee.

A quorum was established with the presence of representatives of Argentina, Bahamas, Bolivia, Brazil, Canada, Chile, Colombia, Costa Rica, Dominican Republic, Ecuador, El Salvador, Guatemala, Guyana, Haiti, Honduras, Jamaica, Mexico, Panama, Paraguay, Peru, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Gren adines, Trinidad and Tobago, United States, and Uruguay.

The audio recording of the meeting can be found at the following link: CP/CAAP-4255/26 04-30-2026

1. Adoption of the order of business.

The order of business, document CP/CAAP-4255/26, was adopted as submitted.

2. Presentation by the Director General of the Secretariat of the Inter-American Defense Board

The chair announced that the Director General of the Secretariat of the Inter-American Defense Board (IADB) had requested the inclusion of this item on the agenda by means of a note distributed as document CP/CAAP-4250/26.

The Director General, Major General Reinaldo Salgado Beato gave a presentation on the current budgetary position of the IADB, the relocation of its offices, and the programs it offers. The presentation was distributed as document CP/CAAP/INF.637/26.

The delegations of Peru, Ecuador, Mexico, Honduras, Colombia, United States, Dominican

current budgetary position of the IADB, the relocation of its offices, and the programs it offers. The presentation was distributed as document CP/CAAP/INF.637/26.

The delegations of Peru, Ecuador, Mexico, Honduras, Colombia, United States, Dominican Republic, Chile, Paraguay expressed their appreciation and support to the IADB. The delegations’ questions were answered by General Salgado.

The CAAP decided to take note of the presentation and of the delegations’ comments.- 23. Consideration of the proposed methodology for the consideration of the draft resolution “Program-Budget of the Organization for 2027,” submitted by the chair

The chair presented the proposed methodology for the negotiation of the resolution on the program-budget of the Organization for 2027, which was distributed as document CP/CAAP-4252/26 rev. 1.

He explained that the methodology was based on past practices and that the review would be carried out in the framework of informal meetings conducted by the vice chairs —Colombia and Ecuador—in strict coordination with the chair, and that agreements would be formalized at a formal meeting of the Committee.

The preliminary draft resolution had been distributed on April 28 and would be considered at the meeting of May 5. The chair invited delegations to submit their comments on the text of the draft resolution by that date.

From that date onward, the schedule envisaged a series of formal and informal meetings to ensure a thorough analysis of both the budget figures and the text of the resolution. The objective was to conclude the analysis of the figures and the text by June 1 6, so that the draft could be submitted to the General Assembly in Panama.

The chair invited delegations to begin informal and regional consultations to build consensus before the texts were considered by the CAAP, in order to facilitate progress and ensure that the 2027 budget reflected shared priorities and a responsible use of resources.

The CAAP adopted the methodology proposed by the chair, which was distributed as document CP/CAAP-4252/26 rev. 2.

before the texts were considered by the CAAP, in order to facilitate progress and ensure that the 2027 budget reflected shared priorities and a responsible use of resources.

The CAAP adopted the methodology proposed by the chair, which was distributed as document CP/CAAP-4252/26 rev. 2.

4. Consideration of the draft resolution “Update of Costs of Conferences and Meetings Funded by the OAS” in accordance with operative paragraph III.14.b of resolution AG/RES. 1 (LVIIIE/25)

The chair recalled that the General Assembly had instructed the General Secretariat to submit to the CAAP, before February 28, 2026, proposed amendments to resolution CP/RES. 982, so that the CAAP might report on them to the Permanent Council with a view to their consideration and adoption.

The CAAP received the report of the chair of the Working Group on the Technical Review of the Program -Budget on the work related to this mandate, which had been distributed as document

CAAP/GT/RTPP-317/26.

The Secretariat had carried out an exhaustive exercise that made it possible to reduce costs while increasing the remuneration of interpreters, who were essential to facilitating discussions.

The draft resolution that had been agreed upon had been distributed in a timely manner as document CAAP/GT/RTPP-315/26 rev. 1.- 3The CAAP took note of the report and agreed to forward the draft resolution “Update of Costs of Conferences and Meetings Funded by the OAS” ( CP/CAAP-4258/26) to the Permanent Council, with the recommendation that it be considered and adopted.

5. Report on the resources used from the Treasury Fund and the status of that fund, in accordance with operative paragraph I.14. of resolution AG/RES. 1 (LVIII-E/25)

The chair recalled that the resolution “Program -Budget of the Organization for 2026” had authorized the General Secretariat to use up to 30 percent of the annual quotas (US$27.92 million)

with operative paragraph I.14. of resolution AG/RES. 1 (LVIII-E/25)

The chair recalled that the resolution “Program -Budget of the Organization for 2026” had authorized the General Secretariat to use up to 30 percent of the annual quotas (US$27.92 million) from the Treasury Fund as an internal loan in fiscal year 2026. The General Secretariat was required to notify the Permanent Council in writing whenever resources from the Treasury Fund were used and to submit monthly reports to the CAAP on the status of that fund.

Mr. Javier Arnaiz, Director of the Department of Financial Services, presented the monthly report on the status of the Treasury Fund as of March 31, 2026. He noted that, up to that date, adequate cash flow had been maintained; however, he warned that, if t he lack of income persisted, it might become necessary to resort to a loan in July. He further reported that, as of April 21, 2026, 14 countries had paid their quotas, while payment remained pending for 19. The report was distributed as document

CP/CAAP-4253/26.

The delegations of Uruguay and Costa Rica made comments and posed questions, which were addressed by the Director of the Department of Financial Services and the Executive Director.

The CAAP took note of the presentation and the comments made and agreed to call upon the delegations to redouble their efforts to pay their quotas on time, in order to contribute to the financial stability of the Organization and mitigate liquidity risks. It also invited the member states to inform the General Secretariat of payment plans that would allow for greater predictability in cash management.

The Committee decided to continue to follow this matter closely and, to that end, requested the General Secretariat to continue submitting monthly reports to the CAAP on the status of the Treasury Fund.

In addition, the CAAP decided to inform the Permanent Council, through the chair, of the current status of quota payments and cash flow, as an early warning of the risks that could arise in the

General Secretariat to continue submitting monthly reports to the CAAP on the status of the Treasury Fund.

In addition, the CAAP decided to inform the Permanent Council, through the chair, of the current status of quota payments and cash flow, as an early warning of the risks that could arise in the event that no new payments or payment plans were received in the coming months.

6. Quarterly report to the CAAP on the execution of technical studies, audits, and evaluations, in accordance with operative paragraph II.2 of resolution AG/RES. 1 (LVIII-E/25)

The chair recalled that the General Assembly had instructed the General Secretariat to submit quarterly reports to the CAAP on the execution of these mandates. With regard to the OASCORE item, Ambassador Belli reported that it was scheduled for consideration at the meeting of May 12.

Ms. Isaura García, of the Office of the Executive Director, presented an update on the workforce audit and workforce planning initiative. She explained that the Department of Human Resources and the Department of Procurement Services and Management Oversig ht had moved forward with the competitive bidding process and that the terms of reference would be posted on the Organization’s procurement platform.- 4With reference to the mandate on the OASCORE system, she reported that progress had been made on the necessary steps for hiring a consultant to support the project and present a roadmap for its full implementation.

Ms. Milagros de la Vega, of the Office of the Inspector General, presented progress on the audit of the ICR policy, indicating that the process to retain an external firm to carry out the evaluation had been published and was expected to be completed in Ju ne. With regard to the audit of common costs, Mr. Francisco Rodríguez explained that the planning phase had been completed, and that they had defined the review period and obtained a comprehensive understanding of the process. He noted that the fieldwork phase was 50 percent complete.

The delegation of Colombia requested that a written version of this update be distributed.

costs, Mr. Francisco Rodríguez explained that the planning phase had been completed, and that they had defined the review period and obtained a comprehensive understanding of the process. He noted that the fieldwork phase was 50 percent complete.

The delegation of Colombia requested that a written version of this update be distributed.

The CAAP took note of the presentation and the comments made and agreed to request the General Secretariat to circulate a written report reflecting the information presented and to continue submitting reports in accordance with the mandate.

In response to the request, the General Secretariat distributed document CP/CAAP-4260/26.

7. Progress report on the relocation of the IADB, the execution of authorized resources, and the installation of the Governance Committee, in accordance with the resolution CP/RES. 1291

(2562/25)

The chair recalled that the Permanent Council, through resolution CP/RES. 1291 (2562/25), authorized the General Secretariat to allocate, as an exception and to be reimbursed, up to US$180,000 from the Indirect Cost Recovery Reserve Subfund for the relocat ion of the Inter -American Defense Board to its new headquarters and established the Capital Fund Governance Committee.

The chair further recalled that the Permanent Council, at its regular meeting of December 17, 2025, had decided that the monthly mandate reports would be considered by the CAAP. That instruction had been conveyed through a note distributed as document CP/CAAP-4177/25.

Mr. Alexandre Rossin, Acting Director of the Department of General Services, presented the progress made in the different phases for implementing the mandate. He reported that phase 1 had been completed and that work would proceed to phase 2 to finalize th e relocation of the IADB staff and to continue negotiations for the reallocation of the offices of IICA.

Mr. Rossin reported that the Governance Committee had been established and was composed of the delegations of Bolivia, Colombia, the Dominican Republic, Jamaica, and the United States. He further indicated that the Capital Fund envisaged in the Comprehensive Real Assets Strategy had been

Mr. Rossin reported that the Governance Committee had been established and was composed of the delegations of Bolivia, Colombia, the Dominican Republic, Jamaica, and the United States. He further indicated that the Capital Fund envisaged in the Comprehensive Real Assets Strategy had been established and that the draft statute had already been circulated. A communication had been sent to schedule the first meeting of the Committee. The report of the General Secretariat was distributed as document CP/CAAP-4254/26.

The delegations of Canada and Ecuador posed questions, which were addressed by the Acting Director of the Department of General Services.- 5The CAAP took note of the presentation and the comments made and decided to continue to follow the matter closely and, in that regard, looked forward to receiving monthly reports. With respect to the Capital Fund Governance Committee, the chair of the Committee would carry out the necessary consultations to convene its first meeting, with a view to ensuring the broadest possible participation of its members and effective progress in its work. The chair thanked the delegations that make up the Committee for their willingness to collaborate in this process.

8. Consideration of the draft resolution “Amendments to the Statute of the Administrative

Tribunal”

The CAAP received the report of the Chair of the Working Group on the Review of OAS Programs, regarding the work carried out in response to the request of the Administrative Tribunal to consider a number of amendments to its Statute. The report was distrib uted as document CAAP/GT/RVPP-585/26 rev. 1.

The CAAP took note of the report presented by the Working Group and decided to forward the draft resolution "Amendments to the Statute of the Administrative Tribunal" to the Permanent Council, with the recommendation that it be forwarded to the General Assembly for consideration and adoption. The draft resolution was distributed as document CAAP/GT/RVPP-588/26 rev. 1.

9. Amendment of Chapter I of the Staff Rules, in accordance with operative paragraphs III.1.i.

Council, with the recommendation that it be forwarded to the General Assembly for consideration and adoption. The draft resolution was distributed as document CAAP/GT/RVPP-588/26 rev. 1.

9. Amendment of Chapter I of the Staff Rules, in accordance with operative paragraphs III.1.i. and j. of resolution AG/RES. 1 (LVIII-E/25)

The chair recalled that, through the resolution “Program-Budget of the Organization for 2026,” the General Assembly had instructed the General Secretariat to present, no later than March 31, 2026, a set of proposals aimed at strengthening the regulatory fr amework for personnel management. These include: (i) a precise definition in the Staff Rules of the term “unsatisfactory work"; (ii) the establishment of an institutional mechanism by which member states may submit documented information on potential infri ngements of the Organization’s rules and regulations, while ensuring observance of due process guarantees; and (iii) the modifications to the relevant legal instruments necessary to harmonize those amendments.

The CAAP received the report of the Working Group on the discussions carried out in fulfillment of this mandate, which had been distributed as CAAP/GT/RVPP-591/26 and included proposed modifications considered by the member states. The revised version of the draft OAS Staff Rules were distributed as document CAAP/GT/RVPP-587/26 add. 1.

The chair emphasized that the CAAP did not have the authority to discuss amendments to the Staff Rules, noting that they would be approved by executive order of the Secretary General and, once approved, distributed to the member states for their information.

The CAAP took note of the report and decided to request the General Secretariat to distribute the new staff rules to the member states as soon as they were adopted by Executive Order of the Secretary General. The Committee also decided to recommend to the Permanent Council that the mandate be considered fulfilled upon the entry into force of the Executive Order.- 610. Continued consideration of the report detailing positions currently financed by specific funds,

the new staff rules to the member states as soon as they were adopted by Executive Order of the Secretary General. The Committee also decided to recommend to the Permanent Council that the mandate be considered fulfilled upon the entry into force of the Executive Order.- 610. Continued consideration of the report detailing positions currently financed by specific funds, including special rapporteurs, directors, chiefs of units, and any other positions classified as P4 or above, in accordance with operative paragraph III.1.h. of resolution AG/RES. 1 (LVIIIE/25)

The chair recalled that the General Assembly had resolved:

To instruct the General Secretariat to provide an annual report to the Permanent Council, through the CAAP, detailing positions currently financed by specific funds, including special rapporteurs, directors, chiefs of units, and any other positions classif ied as P4 or above. The report should include an assessment of the potential cost of establishing equivalent positions under the Regular Fund in each case.

In keeping with the mandate, the General Secretariat circulated the report as document CP/CAAP-4239/26. At the previous meeting of the Committee, the delegations considered that the report did not contain the necessary information and requested that it be supplemented.

The Director of the Department of Human Resources, Mr. Daniel Freitas, presented the supplemented report with more detailed and complete information, as requested by the member states. This revised presentation was distributed as document CP/CAAP-4239/26 add.1.

The CAAP took note of the presentation, and the chair thanked the director for the detailed report.

11. Update on the status of the procurement process for the administration of the Medical Benefits Plan of the OAS General Secretariat, in accordance with operative paragraph III.2.b of resolution AG/RES.1 (LVIII-E/25)

The chair reported that the Office of the Executive Director had sent a note (circulated as document CP/CAAP-4251/26) that presented an update on the procurement process for the administration of the Medical Benefits Plan.

resolution AG/RES.1 (LVIII-E/25)

The chair reported that the Office of the Executive Director had sent a note (circulated as document CP/CAAP-4251/26) that presented an update on the procurement process for the administration of the Medical Benefits Plan.

The Director of the Department of Human Resources, Mr. Daniel Freitas, presented the progress made to date.

The chair recalled that the Permanent Council, in accordance with the relevant mandate, had approved the terms of reference in 2025, and that any modification required consideration and approval by that body.

The delegations of Saint Vincent and the Grenadines and Colombia made queries, which were answered by the Executive Director, Mr. Michael Bogacheck.

The CAAP took note of the presentation and the comments made, and agreed to keep in mind that the terms of reference for the request for proposals (RFP) had been approved by the Permanent Council and that any proposed changes should be submitted to that bo dy for consideration. Likewise, noting the decision that the General Secretariat proceed with the convocation of a new process, the Committee requested that the updated terms of reference and the corresponding schedule be forwarded7as soon as possible so that they could be considered by the CAAP and subsequently submitted to the Permanent Council.

The Committee called for the process to be initiated and to move forward as soon as possible.

12. Other business

The Director of the Department of Financial Services, Mr. Javier Arnaiz, informed the CAAP that the annual audit of the financial statements and accounts administered by the General Secretariat had concluded on April 29, with favorable results and an unmod ified audit opinion. He noted that no material findings had been identified, reflecting the adequate functioning of internal controls and fulfillment of established mandates.

The chair indicated that the draft resolution presented by the delegation of Jamaica regarding the Inter-American Emergency Aid Fund had been distributed and would require the attention of the CAAP and, subsequently, of the General Assembly. He invited delegations to review it, noting that the

fulfillment of established mandates.

The chair indicated that the draft resolution presented by the delegation of Jamaica regarding the Inter-American Emergency Aid Fund had been distributed and would require the attention of the CAAP and, subsequently, of the General Assembly. He invited delegations to review it, noting that the draft would be analyzed at the informal CAAP meeting scheduled for May 5.

There being no further business to consider, the meeting adjourned at 11:37 a.m.