OEA - CP- Resolución CP CAAP SA 815

PERMANENT COUNCIL OF THE OEA/Ser.G

ORGANIZATION OF AMERICAN STATES CP/CAAP/SA.815/26 13 May 2026

COMMITTEE ON ADMINISTRATIVE Original: Portuguese

AND BUDGETARY AFFAIRS

Summary of the meeting held on May 12, 2026

The formal meeting of the Committee on Administrative and Budgetary Affairs (CAAP) was presided over by Ambassador Benoni Belli, Permanent Representative of Brazil to the OAS, in his capacity as chair of the Committee.

A quorum was established with the presence of representatives of Argentina, Belize, Brazil, Canada, Chile, Colombia, Costa Rica, Dominican Republic, Ecuador, El Salvador, Guatemala, Guyana, Honduras, Jamaica, Mexico, Panama, Paraguay, Peru, United States, and Uruguay.

The audio recording of the meeting can be found at the following link: CP/CAAP-4270/26 05-12-2026

1. Adoption of the order of business.

The order of business, document CP/CAAP-4270/26, was adopted as submitted.

2. Annual Report of the Columbus Memorial Library, in accordance with operative paragraph IV.7 of resolution AG/RES. 1 (LVIII-E/25)

The chair recalled that the General Assembly had resolved:

“To request the Columbus Memorial Library to report to the Permanent Council on the status of its activities during the second semester of each year.”

Ms. Rocio Suarez, Officer in Charge of the Columbus Memorial Library, presented the annual report (document CP/CAAP-4266/26), mentioning that her mandate continued to focus on preserving, organizing, and disseminating official documentation, while also supporting informed decision-making throughout the Organization.

The Library fulfills three strategic functions for the inter-American system: • Ensuring institutional transparency • Supporting decision-making by member states • Connecting the OAS with citizens, particularly through universities, libraries, and think

throughout the Organization.

The Library fulfills three strategic functions for the inter-American system: • Ensuring institutional transparency • Supporting decision-making by member states • Connecting the OAS with citizens, particularly through universities, libraries, and think tanks across the Americas, in support of knowledge production

The presentation was distributed as document CP/CAAP-4266/26 add. 1.- 2The delegations of Uruguay, Costa Rica, Canada, Mexico, and Brazil expressed appreciation for the work carried out by the staff of the Columbus Memorial Library and made queries, which Ms. Suarez answered.

The Assistant Secretary General, Ambassador Laura Gil, supplemented the presentation by stressing that the preservation of documents was key to the decision-making processes of the member states. She informed the Committee that in partnership with private universities work was under way on a program that was expected to yield positive results in the near term.

The CAAP took note of the report presented and the comments made by the delegations. Likewise, the delegations acknowledged and appreciated the work that the Columbus Memorial Library has carried out to fulfill its mandates. They particularly recognized the efforts made to maintain and modernize its services, including the progress made in document preservation, digitization, and access to institutional information, despite existing budgetary and human resource limitations.

The CAAP requested the General Secretariat to continue to report regularly on the status of the activities of the Columbus Memorial Library, in accordance with the current mandate.

3. The Cultural and Research Center

The request for inclusion of the item was circulated by note (CP/CAAP-4269/26).

The Assistant Secretary General, Ambassador Laura Gil, proceeded with the presentation of this initiative, which the Secretariat distributed as a document ( CP/CAAP-4271/26). Its purpose is to integrate the Columbus Memorial Library and the Art Museum of the Americas under a common "cultural center" structure, without generating additional costs for the Organization of American States (OAS), in order to strengthen its visibility and external fundraising capacity.

integrate the Columbus Memorial Library and the Art Museum of the Americas under a common "cultural center" structure, without generating additional costs for the Organization of American States (OAS), in order to strengthen its visibility and external fundraising capacity.

The proposal responds to current budgetary constraints, which prevent an increase in the internal resources allocated to both entities. It recognizes that both the Columbus Memorial Library and the Art Museum of the Americas represent important cultural an d institutional assets of the Organization, with the potential to achieve greater sustainability through external financing mechanisms and strategic partnerships.

The initiative also seeks to present a unified and coherent cultural entity to external actors, without creating new bureaucratic structures or increasing operating costs.

The delegations of Brazil, Colombia, Jamaica, Canada, Mexico, Ecuador, Chile, Honduras, and the Dominican Republic expressed their appreciation and support for the presentation and asked several questions, which the Assistant Secretary General answered.

The CAAP took note of the presentation and the comments made by the delegations, and thanked the Assistant Secretary General for sharing the initiative with the member states in the interest of transparency. The CAAP decided to take note of Executive Order No. 160 and to follow developments in that area closely.- 34. Consideration of the draft resolution “Program-Budget of the Organization for 2027”

The Chair recalled that, in accordance with the approved methodology, the Secretariat had distributed on April 28 the draft resolution presented by the Chair and Vice Chairs. He further recalled that, on May 5, the Committee had held its first informal mee ting, during which significant progress had been made, as reflected in document CP/CAAP-4256/26 rev. 1 . He indicated that the revised version incorporated the proposals received from the delegations of the Bahamas, Canada, Chile, Colombia, and the United States.

The Chair presented a summary of the status of the draft resolution, noting that delegations had reached agreement on 27 of the 31 preambular paragraphs, with 4 remaining pending. He also indicated that Section I had been agreed upon in full.

Colombia, and the United States.

The Chair presented a summary of the status of the draft resolution, noting that delegations had reached agreement on 27 of the 31 preambular paragraphs, with 4 remaining pending. He also indicated that Section I had been agreed upon in full.

With regard to Section II, he noted that agreement had been reached on six paragraphs, with only two remaining pending, including those related to proposals submitted by Colombia and the United States.

Among the agreements reached, the Committee had decided to merge Sections III and IV into a new Section III. The Committee had initiated consideration of the new section and had agreed upon two subparagraphs of the first paragraph, leaving 16 paragraphs pending.

He further indicated that the new Section IV comprised 17 paragraphs, all of which remained pending consideration.

The CAAP formally approved the paragraphs agreed upon during the informal meeting of May 5, and the Chair urged delegations to continue working at the same positive pace while maintaining a spirit of cooperation and consensus-building.

5. Proposal of the Permanent Mission of Jamaica to increase the allocation of FONDEM

The CAAP received the request from the Permanent Mission of Jamaica, which had been circulated as document CP/CAAP-4257/26.

The representative of the delegation of Jamaica presented the proposal to increase the allocation granted by the Inter-American Emergency Aid Fund (FONDEM) in order to strengthen the fund’s capacity to respond effectively to the needs of the member states. He proposed a gradual increase from the current level of US$25,000, beginning with an immediate increase to US$500,000 and subsequently to US$1,000,000.

The Chair expressed appreciation for the presentation and proposed that the delegation of Jamaica continue holding informal consultations with interested member states to explore possible points of convergence. He further indicated that, once those consultations had concluded, Jamaica could again submit a text reflecting the agreements reached among th e delegations for consideration by the CAAP.

Jamaica continue holding informal consultations with interested member states to explore possible points of convergence. He further indicated that, once those consultations had concluded, Jamaica could again submit a text reflecting the agreements reached among th e delegations for consideration by the CAAP.

The delegations of Brazil, Jamaica, and Canada made observations and raised questions, which were addressed by the Director of the Department of Financial Services, Mr. Javier Arnaiz, pending the subsequent transmission in writing of the detailed information provided during the meeting.- 4The CAAP took note of the presentation and of the comments made by the delegations. The Committee also urged the delegation of Jamaica to continue holding informal consultations with interested member states in order to explore possible points of convergence regarding the proposal.

Finally, the Committee agreed that, once those consultations had concluded, Jamaica would submit to the CAAP for consideration a text reflecting, to the greatest extent possible, the agreements reached among the delegations.

6. Status report on the processes that have been concluded and tested, along with a proposal for the implementation of OASCORE, in accordance with operative paragraph III.16 of resolution AG/RES. 1 (LVIII-E/25)

The Chair recalled that the General Assembly had resolved:

“To instruct the General Secretariat to present a status report on the processes that have been concluded and tested, along with a proposal for the implementation of OASCORE, by October 31, 2025, and to submit monthly reports to the CAAP identifying challenges, opportunities for improvement, and plans to address them. The report should also include financial statements and timelines for milestones.”

In view of the arrival of the new Executive Director and his request to evaluate the OASCORE system, the CAAP had been awaiting a solution that would enable compliance with its mandates and ensure the availability of an adequate ERP platform with the necessary support.

The Chair announced that, because the Secretariat had received the revised draft resolution on May 12 and the deadline for consideration at the formal meeting had therefore not been met, the item

ensure the availability of an adequate ERP platform with the necessary support.

The Chair announced that, because the Secretariat had received the revised draft resolution on May 12 and the deadline for consideration at the formal meeting had therefore not been met, the item would be included again on the agenda of the next meeting of the Committee. He noted that the delay would provide delegations with the necessary time to consult on the new amount and the revised text of the draft resolution.

The Acting Director of the Department of Information and Technology Services, Mr. Nelson Sosa, and the Executive Director, Dr. Michael Bogachek, presented the proposed plan for moving forward. The Secretariat distributed the monthly report as document CP/CAAP-4264/26 and the plan and draft resolution as document CP/CAAP-4265/26 rev. 1.

The delegations of Chile and Colombia made observations and raised questions, which were addressed by the Executive Director and Mr. Sosa.

The CAAP took note of the presentation and of the comments made by the delegations and agreed to continue consultations on the draft resolution and the implementation proposal presented by the General Secretariat, including the use of resources from the Technology Fund.

The Committee further agreed to retain the item on the agenda for the next meeting of the CAAP.- 57. Executive order of the Secretary General on the administration of General Secretariat facilities and buildings at headquarters for special events, in accordance with operative paragraph III.10.k of resolution AG/RES. 1 (LVIII-E/25)

The Chair recalled that the General Assembly had resolved:

k. To reiterate the mandate for the General Secretariat to submit a draft executive order from the Secretary General to establish a policy for management of General Secretariat headquarters facilities and buildings for special events, establishing November 1 , 2025, as the new deadline, in view of the repeated failure to comply. This excludes routine meetings or work of the OAS policy-making bodies and the General Secretariat.

The Assistant Secretary General, Ambassador Laura Gil, presented the timeline of the

as the new deadline, in view of the repeated failure to comply. This excludes routine meetings or work of the OAS policy-making bodies and the General Secretariat.

The Assistant Secretary General, Ambassador Laura Gil, presented the timeline of the development process for the special events policy.

Ms. Lili Romero of the Office of the Executive Director emphasized the efforts made to issue the Executive Order on the management of the General Secretariat facilities and buildings at headquarters for special events.

The delegation of Colombia expressed its appreciation for the presentation and the work carried out to develop the new events policy.

The CAAP took note of the progress made by the General Secretariat in fulfilling the mandate entrusted to it by the General Assembly, and called for continued efforts to implement this policy as soon as possible.

8. Report on the resources used from the Treasury Fund and the status of that fund, in accordance with operative paragraph I.14. of resolution AG/RES. 1 (LVIII-E/25)

The chair recalled that the resolution “Program -Budget of the Organization for 2026” had authorized the General Secretariat to use up to 30 percent of the annual quotas (US$27.92 million) from the Treasury Fund as an internal loan in fiscal year 2026. The General Secretariat was required to notify the Permanent Council in writing whenever resources from the Treasury Fund were used and to submit monthly reports to the CAAP on the status of that fund.

Mr. Javier Arnaiz, Director of the Department of Financial Services, presented the monthly report on the status of the Treasury Fund as of May 6, 2026. He noted that, following the receipt of three additional quota payments from Colombia, Ecuador, and El S alvador, it would no longer be necessary to resort to a loan in July, although one might be required in August. He further indicated that, to date, 15 countries had paid their quotas, while 18 remained in arrears. The report was distributed as a document CP/CAAP-4267/26.

necessary to resort to a loan in July, although one might be required in August. He further indicated that, to date, 15 countries had paid their quotas, while 18 remained in arrears. The report was distributed as a document CP/CAAP-4267/26.

The delegations of Chile and Canada raised questions, which were addressed by the Director of the Department of Financial Services.

The CAAP took note of the presentation and of the comments made, and decided to renew its call for delegations to make every effort to pay their quotas in a timely manner, thereby contributing to the financial stability of the Organization and mitigating liquidity risks. The Committee also6acknowledged the countries whose payments had temporarily met immediate cash needs. Finally, the Committee requested the General Secretariat to continue submitting monthly reports to the CAAP on the status of the Treasury Fund.

9. Status of the analysis and evaluation/audit of the internal charges (chargeback system) between different areas of the General Secretariat of the Organization, in accordance with operative paragraph III.17. of resolution AG/RES. 1 (LVIII-E/25)

The Chair recalled that the General Assembly had reiterated the following mandate:

“b. To instruct the General Secretariat to procure the services of an external firm to conduct an in-depth analysis and evaluation/audit of the internal charges (chargeback system) between different areas of the General Secretariat of the Organization. Suc h evaluation/audit should be finalized in the last quarter of 2025, and the recommendations emanating therefrom should be implemented as soon as possible but no later than April 30, 2026.

Mr. Francisco Rodriguez, representative of the Office of the Acting Inspector General, presented an update on the investigation process concerning internal charges. The presentation was distributed as a document CP/CAAP-4268/26.

The delegations of Chile and the Dominican Republic made observations and raised questions, which were addressed by Mr. Rodriguez.

The CAAP took note of the presentation and of the comments made. It also decided to follow

distributed as a document CP/CAAP-4268/26.

The delegations of Chile and the Dominican Republic made observations and raised questions, which were addressed by Mr. Rodriguez.

The CAAP took note of the presentation and of the comments made. It also decided to follow the progress of the audit closely and requested the General Secretariat to continue reporting on progress in a timely manner.

10. Monthly report on the execution of funds allocated for the return to the office, in accordance with operative paragraph I.13 of resolution AG/RES. (LVIII-E/25)

The Chair recalled that the General Assembly had instructed the General Secretariat:

“to present to the Permanent Council, through the CAAP, monthly reports on the execution of the funds allocated for the return to office, including projections for the following months. Based on this information, the CAAP may recommend to the Permanent Cou ncil the authorization of additional funds to cover the corresponding costs.”

The Chair noted that the General Secretariat had been submitting reports in due time and form, including execution data that could be consulted in real time through the portal for that purpose.

Mr. Daniel Noriega, representative of the Department of General Services, presented the monthly progress report as of March 2026.

The CAAP took note of the presentation and decided to continue following up on the matter, in accordance with the current mandate. Finally, the Chair invited delegations to consult the platform link for updated information (Monthly Report).- 711. Other business

There being no further business, the meeting was adjourned at 11:59 a.m.